Preparing for tenancy renewals: a practical checklist

Renewals go wrong quietly: an end date nobody noticed, a certificate that expires mid-tenancy, a deposit that was never re-protected after a change of terms. Working back from the end date with a fixed checklist removes most of the surprises. Tenancy law differs across the UK and is changing in England, so check current government guidance for what applies to your agreement.

90 days out

• Confirm the end date on file is the one in the signed agreement.
• Check the landlord's intention: renew, re-let or sell. Record the answer and the date you asked.
• List every certificate that will expire during the next term and book the ones due in the first three months now.

60 days out

• Ask the tenant whether they intend to stay, and on what terms.
• Review the rent against the market and the agreement's own terms before proposing a change.
• Check the deposit: protected, prescribed information given, and whether any change of terms affects it.

30 days out

• Issue the renewal paperwork or the agreed notice, and record how and when it was delivered.
• Re-issue the documents a new term may require (for example an updated gas safety record or EPC).
• If the tenant is leaving, book the check-out and start marketing: viewings, applicants and referencing take longer than a month.

On the day

• File the signed renewal against the tenancy and update the end date once, where everything else reads it from.
• Update the rent schedule so the next statement is right.
• Close the renewal task so the Monday review stops showing it.

In Verixad a tenancy ending within 30 days appears in the dashboard's needs-attention list and the weekly summary, the renewal is a task with a due date, and the applicant pipeline is ready if the property comes back to market. See properties and tenancies and the weekly review.